As you can only have one user per email on the system, you must first delete the user you have created.

Then follow the guide on the page above to create a recruitment account with your AAU email.

You can read about how to delete your user account on this page.

In the current version of Jobbanken, it is not possible to grant access to view job ads and applicants via the platform to anyone other than the person who created the ad.

We are aware of the need and are in dialogue with the supplier. Until a solution is released, the following options are available:

1. Create a case in WorkZone and provide insight into the case for the hiring committee. Export the applicants from Jobbanken and use WorkZone as a working tool for the committee.
2. When creating a job ad, you enter an email address at the bottom to receive the applications. This address will receive an email each time an applicant applies for the position, including the attached files (CV and application). You can either put yourself as the recipient and then forward the email to the committee, or you can, for example, enter the email address of the committee chairperson.
   Please note that this solution requires strict data hygiene as it must be ensured that all application materials are subsequently deleted from everyone’s email accounts.

Note: Be aware of AAU’s data classification guidelines. Application materials are considered to be classified as data type level 2, as they often contain personal information (private address, phone number, email address, etc.), grades, etc. Only use technical solutions that support this data level.

Unfortunately, there is no button to obtain a direct link to your job ad.
Instead, you can follow this brief guide:

1. Log in to your recruiter profile and locate the relevant job posting.
2. Ensure that you have clicked into and opened the specific ad rather than viewing the overview of all ads.
3. In the top of your browser, find the specific address. It may look like this: https://aau.jobteaser.com/en/backend/job-offers/11574274
4. You must now remove the part of the link that says '/backend/', so your link will look like this: https://aau.jobteaser.com/en/job-offers/11574274
   (be careful not to end up with too many or too few slashes in the link)
   
   With this link, you and others can now access the job ad directly, even without logging in to the Jobbank. It is, therefore, easily shareable on platforms like Moodle and various social media.
   
   OBS! If you can’t get the new link to work and are told that you are already logged in - then try opening the new link in a different browser or in a private (incognito) window in your browser.

Several colleagues have expressed the need to print or save a job ad, for example, as documentation that the ad has taken place.

The best way to save a job ad is by following the guide to creating a direct link to a ad, which you can also find in the FAQ.

Once you have found the direct link to the ad and opened this link, you will see the job ad exactly as the students view it on the portal. Here, you can save the ad by printing it as a PDF.

The system is limited to receiving only 2 files. The idea is that these two files are CV and cover letter, but in principle, you can upload anything, as the system does not check the content.

We find that many people posting positions at AAU often (due to documentation requirements from HR) ask students to attach their study journal in addition to the two aforementioned documents.

Possible solutions:

1. In the text of the job ad, you can ask applicants to combine their cover letter and academic records into one file, which they can then upload when they apply.
2. From a GDPR perspective, you should always think in terms of data minimization and only collect the information you actually need. In this perspective, you don't need student records on all applicants, but only on the ones you choose to hire. Therefore, one solution is to obtain the student records at the end of the hiring process, when you know who you want to offer the position to.
3. When you post a position in AAU Jobbank, you can choose not to have applicants apply directly via Jobbank, but instead send them to an external application page. You can therefore refer to an application form that you create in Survey Xact (which is GDPR-compliant) and choose which questions you want them to answer and which files they need to upload. However, it does make the application process more inconvenient for both students and you who will be managing the recruitment process. Read more about file upload in Survey Xact here (link in Danish).

As a corporate user of the Jobbank, you cannot log in and see and use the Jobbank as the students do.

However, we have made an integration, which means that the latest posts from the Jobbank are also shown on some of our websites targeted for our students. Here you can see and open the latest posts and get inspiration for your own..

NB: when you enter the pages you have to scroll down until you find the section “See latest posts in AAU Jobbank:”

Find inspiration on the pages here:

• Student jobs
• Project-oriented course (internship)
• Project collaboration

When you have received applicants for your position, you can use the recruitment module to view them by clicking the 'applicants' button when viewing the the ad via the recruitment module.

Here, you can 'Preselect' or 'Decline' applicants, allowing you to send emails to them through the system.

Preselect is for those you want to invite for an interview or offer the position, and Decline is for those you want to send a rejection for the application.

You can also use 'Preselect' and 'Decline' without sending an email, solely using the function to gain an overview of your applicants.

For more information about the function, please refer to this page.

Archived jobs are not deleted, but remain in the system and can be accessed as long as you have an active profile. Be aware that the list of applicants for each posting is deleted after 2 years, and can no longer be accessed.

Inactive recruiter accounts are deleted after 2 years, after which your data and old ads can no longer be accessed.